How to Schedule Messages on WhatsApp? A Step-by-Step Guide (2025)

How to Schedule Messages on WhatsApp? A Step-by-Step Guide (2025)

Imagine this: You have an important client in a different time zone, and you need to send them a WhatsApp message at the perfect moment. Or maybe you're running a WhatsApp marketing campaign and want to reach your audience when they’re most active. Unfortunately, WhatsApp doesn’t offer a built-in scheduling feature.

This is where the ability to Schedule WhatsApp Messages becomes essential. Whether you're a business owner, marketer, or just someone who wants better control over messaging, scheduling messages on WhatsApp can save time, improve efficiency, and enhance communication. In this guide, we’ll explore the best ways to schedule messages on WhatsApp in 2025 using different methods, including third-party tools, automation, and the WhatsApp Business API.

Why Should You Schedule WhatsApp Messages?

If you’re still manually sending messages at specific times, you’re missing out on the benefits of automation. Here’s why scheduling WhatsApp messages is a game-changer:

Better Engagement – Sending messages at the right time increases the chances of getting a response. 

Improved Customer Experience – No more late-night messages or forgotten follow-ups. 

Automation & Productivity – Streamline customer interactions using a WhatsApp chatbot. 

Efficient Marketing Campaigns – Schedule promotions, offers, and updates in advance. 

Time Zone Management – Perfect for businesses dealing with global clients.

Now that we understand why scheduling WhatsApp messages is important, let’s explore how you can do it step by step.

How to Schedule WhatsApp Messages (2025)

There are different ways to schedule messages on WhatsApp, depending on whether you’re using WhatsApp Business, WhatsApp Business API, or third-party apps. Let’s break it down.

Method 1: Using WhatsApp Business API (For Businesses & Enterprises)

If you’re a business handling customer interactions at scale, the best way to Schedule WhatsApp Messages is through the WhatsApp Business API. This method offers advanced automation features, allowing businesses to send scheduled messages, set up chatbots, and manage customer communication effectively.

Steps to Schedule WhatsApp Messages Using WhatsApp Business API:

1. Get Access to WhatsApp Business API – You’ll need to apply through an official WhatsApp partner.

2. Integrate with a WhatsApp Chatbot – Automate conversations and schedule messages effortlessly.

3. Use a CRM or Scheduling Tool – Platforms like Twilio, Wati, or MessageBird allow you to schedule messages based on customer interactions.

4. Set Up Trigger-Based Messaging – Schedule messages based on specific triggers like time, customer actions, or previous interactions.

5. Monitor & Optimize – Track engagement metrics to refine your WhatsApp marketing strategy.

Best for: Medium to large businesses running customer support, sales, and marketing campaigns at scale.

Method 2: Using Third-Party Apps (For Individuals & Small Businesses)

If you don’t have access to WhatsApp Business API, don’t worry! There are third-party apps that can help you schedule WhatsApp messages.

Top Apps to Schedule WhatsApp Messages in 2025:

• SKEDit – Free and easy-to-use scheduler for WhatsApp.

• Wasavi – Allows scheduling messages with automation features.

• AutoResponder for WhatsApp – Works well for auto-replies and scheduled messages.

• Blue Tick Scheduler – Specially designed for WhatsApp Business users.

Steps to Schedule WhatsApp Messages Using Third-Party Apps:

1. Download & Install – Choose a scheduling app from the Play Store/App Store.

2. Grant Permissions – Enable accessibility settings so the app can automate WhatsApp.

3. Compose Your Message – Write the message you want to schedule.

4. Set the Date & Time – Select when you want the message to be sent.

5. Confirm & Save – The app will send your message at the scheduled time.

Best for: Small businesses, freelancers, and individuals who want to automate WhatsApp messages without using APIs.

Method 3: Using Siri Shortcuts (For iPhone Users)

If you’re an iPhone user, you can use Siri Shortcuts to schedule WhatsApp messages without third-party apps.

Steps to Schedule Messages Using Siri Shortcuts:

1. Open the Shortcuts App on your iPhone.

2. Create a New Automation and select ‘Time of Day’.

3. Choose WhatsApp as the Action and enter the message and recipient details.

4. Schedule & Confirm – Set the time and save the automation.

Best for: iPhone users who want a simple scheduling method without downloading additional apps.

Best Practices for Scheduling WhatsApp Messages

To make the most of scheduled messages, keep these best practices in mind:

Personalize Your Messages – Use customer names and relevant details to make messages feel natural.

Avoid Spammy Behavior – Overusing scheduled messages can make your account look spammy. 

Follow WhatsApp’s Policies – Ensure compliance with WhatsApp’s guidelines, especially if using the WhatsApp Business API.

Use a WhatsApp Chatbot – Combine scheduling with chatbot automation for better engagement. 

Test Before Scheduling at Scale – Always test scheduled messages to avoid errors.

Conclusion: Should You Start Scheduling WhatsApp Messages?

Absolutely! Whether you’re a business using WhatsApp marketing for customer engagement or an individual managing time-sensitive conversations, the ability to Schedule WhatsApp Messages is a game-changer. With options ranging from WhatsApp Business API to third-party apps and automation tools, scheduling messages is easier than ever in 2025.

If you haven’t started automating your WhatsApp communication, now’s the time! Whether for work, personal use, or business growth, scheduled messaging can save you time, increase efficiency, and enhance interactions effortlessly.