Guide on How to Save Emails from iCloud to Microsoft 365

In today’s digitally-driven world, managing emails efficiently across multiple platforms is more than just a convenience—it’s a necessity. Whether you’re transitioning to a more business-friendly email environment or consolidating multiple accounts, moving your emails from iCloud to Microsoft 365 can offer greater flexibility and productivity. This blog will guide you through the process on how to save emails from iCloud to Microsoft 365, highlighting both manual and automated approaches, along with their pros and cons.

Overview of iCloud and Microsoft 365

iCloud Mail is Apple’s cloud-based email service, seamlessly integrated into the Apple ecosystem. With features like automatic syncing across devices and 5GB of free storage, it’s perfect for personal use. However, its limitations in integration and collaboration features make it less ideal for professional settings.

Microsoft 365 is a subscription-based productivity suite that includes Outlook, OneDrive, Teams, Word, Excel, and more. Its Outlook email service offers advanced features like calendar integration, shared mailboxes, enterprise-grade security, and powerful organizational tools—making it the go-to choice for professionals and businesses.

Reasons to Save Emails from iCloud to Microsoft 365

• Professional Use - Microsoft 365 is more suited for business environments, offering better collaboration tools.Centralized Communication - Consolidating emails into one platform simplifies management and improves productivity.
• Enhanced Security & Compliance - Microsoft 365 provides robust security protocols, ideal for sensitive and regulated communications.
• Scalability - As your needs grow, Microsoft 365 offers scalable options, unlike iCloud’s limited email capabilities.
• Better Storage Management - Microsoft 365 comes with larger mailbox quotas and cloud storage options compared to iCloud’s basic 5GB.

How to Save Emails from iCloud to Microsoft 365 by Manual Method

To manually transfer your emails, follow these steps:

Step 1 - Add iCloud Account to Outlook

• Open Outlook on your computer.
• Go to File > Account Settings > Account Settings.
• Click on New, then enter your iCloud email credentials.
• Configure the incoming and outgoing server settings:

IMAP: imap.mail.me.com, Port: 993, SSL

SMTP: smtp.mail.me.com, Port: 587, TLS

Step 2 - Add Microsoft 365 Account to Outlook

• Repeat the same steps to add your Microsoft 365 email account.
• Once added, both mailboxes will appear in the Outlook sidebar.

Step 3 - Drag and Drop Emails

• Select emails from the iCloud mailbox.
• Drag and drop them into the desired folder in your Microsoft 365 mailbox.

Drawbacks of the Manual Method

• Time-Consuming - Manually transferring large amounts of emails can take hours, especially if folders and attachments are involved.
• Risk of Data Loss - Interruptions during transfer may lead to incomplete migration or loss of emails.
• No Selective Backup - You can’t filter or selectively migrate specific folders, dates, or types of emails.
• Lack of Automation - Requires constant supervision and repetitive tasks if you're managing multiple accounts.
• Not Scalable - Unsuitable for bulk or enterprise-level email migrations.

How to Save Emails from iCloud to Microsoft 365 by Alternative Solution

For a more efficient and secure way to save emails from iCloud to Microsoft 365, CubexSoft iCloud Backup Tool is a powerful alternative. This tool is designed to streamline the entire migration process with advanced features and automation. The tool can transfer emails from iCloud directly to Microsoft 365 without intermediate steps. Using the software, you can choose specific folders, date ranges, or email types to migrate. It has batch mode to Migrate multiple iCloud accounts at once—ideal for organizations and it maintains original folder hierarchy, metadata, and attachments. It supports simple GUI suitable for both technical and non-technical users. The software supports multiple saving options to Export iCloud emails to PST, PDF, MBOX, EML, and other formats if needed.

Conclusion

Migrating your emails from iCloud to Microsoft 365 doesn’t have to be a daunting task. While the manual method may suit small-scale users with basic needs, it’s not practical for everyone. For a more streamlined, secure, and efficient approach, The tool provide a professional solution tailored to modern email management needs. Whether you’re an individual upgrading your email environment or a business consolidating accounts, the right method ensures a smooth transition.